Executive Committee/Contacts

Calgary NorthWest Basketball Executive

Calgary NorthWest Basketball is a volunteer run association. The executive is voted in annually at the AGM (Annual General Meeting).

All positions are based on a volunteer system. We are working hard to fairly represent all members of our CNWB association. Our executive is as follows:

CNWB operates as a volunteer driven society and is always looking for more people to be part or our team. If you are interested in volunteering please contact Dave Clark (dave.clark@shaw.ca)

Calgary NorthWest Basketball works closely with the following community association but all questions and inquires should go directly to Calgary NorthWest Basketball Registrar at cnwbball@gmail.com 
 

A summary of the duties of each position can be seen below:

Position: President

• Report to the Board of Directors
• Oversee all positions of CNWB and ensure they are running as expected
• Work and support all VP’s and coordinators with their responsibilities
• Ensure CNWB is always running with a positive amount in its bank Account
• Ensure all permits for rental facilities (gyms) are secured and copies of the permits sent to the Gym Coordinator
• Investigate any complaints or concerns raised from a parent, player, executive members, CMBA organization or other parties / public
• Conduct all CNWB Executive meetings and Board meetings.
• Ensure CNWB bylaws are being followed and are reviewed annually
• Schedule and conduct the Annual AGM
• Approve all financial transactions for all amounts. (All amounts $5000.00 must need Board approval)
• Create Agendas for Executive, Board and AGM Meetings
• Conduct the annual Coaches Kick off meeting
• Oversee the Annual Evaluation process
• Receive any reports from the CMBA Sports Conduct Committee
• Assist LTP & Tykes Coordinator with Parent Kick off Meetings
• Attend all CNWB Meetings

Position: VP Logistics

• Manage and Oversee RAMP
• Load Teams into RAMP
• Register Teams with CMBA
• Oversee Registrar and the registration process
• Assist VP Player & Coach Development with team division and movement
• Act on behalf of the President at CMBA Board Meetings in absence of the President
• Assists President with Investigations
• Co-conduct Annual Coaches meeting
• Book U of C Gyms for evaluations
• Support the VP Coach & Player Development and the President for the Evaluation process
• Attend all CNWB Meetings
• Other duties as assigned by the President

Position: VP Finance

• Manage and complete all financial transactions under direction from the president and / or the Board of directors for CMBA
• Manage and update GIC with financial Institution
• Run PnL reports for each executive, Board and AGM Meetings
• Ensure Financials are Audited annually
• Make payments to CMBA for team registrations
• Make Payments to vendors and accounts payables
• Manage Account Receivables
• Approve all transactions with President and / or executive secretary for all amounts. (All amounts $5000.00 must need Board approval)
• Attend all CNWB Meetings
• Other duties as assigned by the President

Position: VP Player & Coach Development

• Organize Evaluation Schedule
• Manage the Annual Player Evaluation
  • Call and organize/schedule Evaluators
  • Attend and kick off every evaluation schedule
  • Ensure player movement during playing time to categorize appropriate player placement
• Assist and manage all coaches and assistant coaches
• Communicate all developmental opportunities available for Coaches and players
• Assign players and coaches to team creation at the beginning of the season and beginning of the winter season for Juveniles
• Finalize any player movement
  • Player/parent requests
  • Coach placement
  • Practice night adjustments for player/s
• Assist President with any concerns regarding players and / or coaches
• Prepare and present at Coaches kick off meetings
• Assist and Manage coaches throughout season
• Assist President with any CMBA SCC on Sportsmanship conduct to coaches, players and / or spectators
• Attend games and / or practices as necessary
• Summarize playing season
• Attend all CNWB Meetings
• Other duties as assigned by the President

Position: Executive Secretary

• Documents all minutes of the Executive, Board and AGM Meetings
• Assists President with Meeting Agendas and distributes them to Executive and Board Members
• Manages the CNWB Website regarding communications, Information, and updates from CMBA, CNWB Executive and Board
• Approves financial requisites on dual signature amounts when President and/or VP Finance are unavailable to sign
• Assist VP Logistics in managing RAMP
• Attend all CNWB Meetings
• Other duties as assigned by the President

Position: Registrar

• Create New season and RAMP (Registration Web site) for season’s Registration
• Manage the registration process and communication (emails) through playing season
• Assist playing families with questions and concerns with Registration
• Give information and reports to the President, VP Coach & Player Development, VP Finance, Volunteer Coordinator, and other members of the executive as needed or requested.
• Refund monies owed for with drawls from program
• Attend all CNWB Meetings
• Other duties as assigned by the President

Position: LTP & Tykes Coordinator

• Work with the registrar to get a list of participants and volunteers for coaches and assistants
• Work with President to organize a coaches meeting
• Organize and run Parent kick off meetings
• Manage player movement requests
• Develop Session Succession Plans
• Work with Gym Coordinator to assign gyms to groups
• Organize Coaches for each Session
• Supervise & Support Coaches with their needs
• Deal with Parents concerns and complaints
• Communicate with Parents, coaches and others in regard to schedule and welcome
• Work with President to order shirts, Basketballs, and Coaches shirts and whistles
• Attend all CNWB Meetings
• Other duties as assigned by the President

Position: Gym Coordinator

• Work with the President to retrieve Permits for gyms from the city of Calgary, YMCA & Foothills Alliance, and other facilities as assigned
• Create a schedule of gym times for the season
• Work with the President to assign Gym times to teams
• Send permits to each coach/team
• Look for assigning additional gym times to teams that need it
• Prioritize Gym Times for LTP & Tyke Programs
• Look for Additional Gyms
• Time / Gym use report to President & VP Finance
• Attend all CNWB Meetings
• Other duties as assigned by the President

Position: Volunteer Coordinator

• Organize and supervise volunteers for evaluation check in
• Send emails through CNWB Secretary (RAMP) calling for volunteers
• Work with the VP of Coach and Player Development has a volunteer Team Manager
• Organize volunteers to assist with Uniform Coordinators to organize, distribute and collect Uniforms.
• Organize Volunteers for CMBA Casino requests
• Attend all CNWB Executive Meetings
• Attend the AGM
• Other duties as assigned by the President

Position: Uniform Coordinator/s

• Complete Inventory of Current Uniforms
• Prepare Team Bins for Distribution
• Individual Uniform Exchange
• Choose Dates for Distribution and Collection of Uniforms
• Give Volunteer Coordinator list of needed volunteers for Uniform Distribution & Collection
• Track how many Teams bins we have and how many are needed for seasonal play.
• Attend all CNWB Meetings
• Other duties as assigned by the President